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Derby and Derbyshire Safeguarding Children Partnership: Charging Policy for Non-Attendance at Multi Agency Training

Purpose

The Derby and Derbyshire Safeguarding Children Partnership (DDSCP) vision is to ensure that unborn babies, children and young people access the right service at the right time. In order to achieve this, we want to encourage good quality conversations between professionals and with families so that the needs of each child in the family are understood clearly. Evidence from good quality assessments will in turn lead to the best possible decisions for children keeping them safe and getting them get the help they might need.

DDSCP is committed to ensuring it delivers high quality targeted multi-agency training to key professionals who can impact on safeguarding and promote the well-being of children and young people.

The purpose of this policy is to maximise attendance on all courses and conferences.

Often training places are lost through non-attendance preventing other colleagues attending important training. This revised attendance at multi agency training policy will take immediate effect and will apply to all courses and conferences co-ordinated and delivered by the DDSCP.  The Charging Policy is reviewed annually by the DDSCP Learning and Development Sub-Group. 

Charging Policy

The DDSCP currently receives funding from

  • Derby City Council
  • Derbyshire County Council
  • Derbyshire Constabulary
  • Derby and Derbyshire Clinical Commissioning Group
  • Tameside and Glossop Clinical Commissioning Group

With additional funding from

  • National Probation Service
  • Community Rehabilitation Company
  • CAFCASS

All training is free of charge to any person employed by one of the DDSCP partner agencies or not for profit organisations.

Rates of charging for Independent Providers are as follows:

  • £95 per person for a one day course
  • £150 per person for a two day course
  • £50 per person for a half day course

Independent Providers include:

  • All schools
  • Independent Children’s Home Providers
  • Independent day care providers 

Individuals from Independent Providers who would be charged as above but who contribute to the DDSCP Training Pool or provide venues for DDSCP events will be exempt from charging in lieu of their contribution in kind.

DDSCP will be implementing a cancellation policy in September 2020, to recover costs incurred for non-attendance.  If a delegate fails to attend a course or conference without cancelling by giving 14 days’ notice, charges will be incurred, unless there are extenuating circumstances.    

Booking Conditions

All training courses and conferences are free to attend, except for those listed as Independent Providers. To discourage non-attendance there is a cancellation fee.

  • Managers’ permission must be obtained to attend a DDSCP course.
  • A purchase order / invoice address must be provided at the time of booking.
  • Delegates must complete the evaluation form to receive their certificate.
  • Delegates must ensure that they sign the attendance register.
  • Invoices for non-attendance/re-charge will be automatically applied.

Charging Policy

The full details of charges for cancellation are set out on the DDSCP website and reviewed on a yearly basis by the partnership.

Cancellation Procedure - Delegate Responsibility

Cancellations must be made via the delegates DDSCP website training account: https://ddscp.event-booking.org.uk/

Where a delegate is unable to attend a course or conference within 7 days of the start date they must inform their line manager immediately and inform the DDSCP Business Services Officer for Learning and Organisational Development via: DDSCPtraining@derby.gov.uk

Non-Attendance at a Course/Conference

Non-attendance will be monitored and where a substitute delegate did not attend a charge will be incurred in accordance with the Charging Policy.

Late Arrival/Leaving Early

If you are more than half an hour late a non-attendance charge may be levied and you will not be permitted to stay for the duration of the course.

Delegates, who leave early, with more than one hour of the course remaining will be deemed to have not completed the training and therefore, will not receive certificate of attendance.

Appeals Process

The DDSCP are committed to reducing the level of non-attendance and late cancellations.  It is accepted there will be exceptional circumstances when delegates are justifiably unable to attend at short notice.  Delegate’s line managers are expected to appeal in writing to the DDSCP Senior Learning and Development Organisational Officer within 5 days of receipt of notification of non-attendance.  Appeals will be considered on a case by case basis. 

Delegate Responsibility

  • Proof of a delegate’s attendance will be gained from the register that the trainer will distribute at the start of a course or conference.
  • Delegates will be required to produce a course confirmation email on arrival.
  • Delegates must ensure that they sign the attendance register on arrival.
  • If a delegate has replaced another member of staff that was due to attend they must advise the trainer. Delegates must ensure that they cross out the name of the delegate they are replacing and enter their own name.

Non Compliance with Cancellation Policy

Organisations failing to comply with the DDSCP cancellation policy will not be able to access DDSCP training in the future.

Debt Recovery Proceedings

Failure to pay cancellation fees will result in the debt being passed to a debt recovery agency which will incur additional unavoidable costs.